HCOS Assistant to Registrar

Website Heritage Christian Online School

Rooted in the home education community in British Columbia since 2004, HCOS is a vibrant and diverse community committed to excellence in Christian home education.

Heritage Christian Online School (HCOS) is a K-12 Distributed Learning (DL) school, providing fully accredited, Christian education to students in BC. As one of Western Canada’s largest online schools, we connect teachers with families and students to provide guidance and support via personalized, online, and face-to-face options.

HCOS has an opening for an Assistant to the Registrar working with the Registrar. This is a full-time onsite 12 month maternity leave position at 40 hours per week (with the possibility of permanent). The primary role of this position is to assist the Registrar. This will include welcoming new applicants, answering phone calls and assisting with student records.

As the Assistant to the Registrar, your duties and responsibilities will include:

  • Assist the Registrar to assess new applications submitted to Heritage Christian Online School (HCOS) in a timely manner
  • Assist in the Cross-Enrollment intake office by answering student’s phone calls and processing applications
  • Filter new HCOS applications into the appropriate category for initial contact
  • Contact families to review applications and answer any queries they may have; request and obtain the requisite documentation, as needed
  • Maintain spreadsheets with additional information relating to families who have applied, as required
  • Disseminate relevant information to families who are interested about the application process to HCOS
  • Assist with writing and compiling processes and procedures in the Registrar’s office for easy retrieval
  • Assist with the processing of incoming and outgoing student records
  • Provide additional support within the Registrar’s office as needed

We are looking for someone with the following Qualifications & Skills:

  • A deep personal relationship with Jesus Christ
  • At least two (2) years’ experience in an office environment is an asset
  • Proficiency in Google Drive, Microsoft Office, Outlook, Acrobat DC, Zoom, etc
  • Excellent interpersonal skills
  • Excellent written and oral communication skills
  • Excellent problem solving and organizational skills
  • Detail-oriented in approach to work
  • Ability to prioritize tasks effectively
  • Ability to work independently as well as a team to achieve objectives
  • Ability to work under pressure to meet deadlines
  • Proven ability to handle confidential or sensitive information in a discreet manner
  • Must have a flexible attitude towards innovation and change; willingness to learn and grow in knowledge

Working Conditions & Physical Requirements:

  • This position will initially be onsite, but may be a hybrid work environment (40 hours per week)
  • Extended time on phone reaching out to families
  • May need to work outside of normal working hours on occasion
  • Sitting at a desk for extended periods of time

What we offer:

  • Competitive wage 
  • 3 weeks annual vacation
  • Benefits of:
    • Life Insurance & Dependent Life Insurance
    • Long Term Disability
    • Extended Health and Benefits
    • Health Spending Account
    • Employee and Family Support Program
    • RRSP Match program

Please apply online HCOS Assistant to Registrar or by copying and pasting this link into your browser: https://forms.kccnet.ca/view.php?id=430376 

Applications will be received until August 7 or until filled.

To apply for this job please visit forms.kccnet.ca.